Receiving demand analysis
Stage 2 · Analysis
The operator jobs behind Receiving searches
Interpret observed language, identify required evidence, and preserve record authority before proposing Tools.
- 1
Identify the delivery and expected order
Connect Supplier, delivery time, paperwork and purchase order before inspecting goods.
An expected order is useful evidence, but Receiving must also handle an authorized unplanned delivery explicitly.
Evidence: purchase order receiving · food delivery receiving log
- 2
Check what actually arrived
Compare delivered products, packs, quantities and weights with ordered lines.
Ordered, delivered and accepted quantities are distinct facts and must not overwrite one another.
Evidence: delivery discrepancy log · restaurant delivery inspection
- 3
Inspect safety, quality and traceability
Record temperature, packaging, date, lot, label, vehicle and product-condition evidence where relevant.
Applicable limits depend on product, jurisdiction and Kitchen policy; the system must preserve the rule source used for a decision.
Evidence: receiving temperature log · food receiving inspection form · HACCP receiving log
- 4
Accept, reject or hold each line
Make an explicit disposition and record the reason and corrective action for exceptions.
A failed check does not automatically imply one universal response; the authorized operator records the actual decision.
Evidence: supplier delivery rejection form · food delivery receiving checklist
- 5
Create trusted downstream evidence
Close receiving against the order and send only accepted quantities into Inventory.
Receiving supplies facts for Inventory and later invoice reconciliation; it does not own payment or retroactively rewrite the purchase order.
Evidence: goods received note restaurant · restaurant invoice delivery reconciliation
Record map
Evidence the capability owns, references, or derives
kitchen.receiving.receipt
Receiving record
Owner: Receiving
Receipt records what physically arrived against a referenced commitment and preserves each line disposition.
- Supplier delivery and purchase reference
- delivered quantities and units
- inspection observations
- accept, reject or hold disposition
- actor, time and completion
kitchen.receiving.inventory-movement
Accepted Inventory movement
Owner: Inventory
Only explicitly accepted receipt quantities may be handed to Inventory through its trusted command.
- accepted item and quantity
- compatible unit
- receipt and line identity
- actor and occurrence time
Required record questions
What must Receiving make knowable?
- Which Supplier, delivery, purchase order and paperwork identify this receipt?
- What product, pack, quantity and weight were ordered, delivered and accepted?
- Which temperature, packaging, date, lot, label and condition checks apply?
- Which policy or jurisdiction-specific limit supports each evaluated check?
- Was each line accepted, rejected or held, by whom, when and why?
- What corrective action, Supplier communication or replacement is required?
- Which accepted quantities may become Inventory evidence?